Google Drive

Gmail Updates

Google has recently updated Gmail and the changes have started to roll out for our IICS accounts. Google has documented all the changes to the interface here – Stay composed: here’s a quick rundown of the new Gmail. If you have any questions, concerns, or would like a walk-through, please contact me to arrange a time for us to meet go through the details.

Google Drive Software Migration

You may have received a message from Google about upgrading Google Drive Sync to the new Drive File Stream. First things first – This ONLY applies to the software that syncs files between Google Drive and your computer. There are NO changes being made to Google Drive itself. All files, shared and collaborative documents, etc. remain unchanged. Google Drive for Mac/PC (the software that syncs, this is poorly named by Google and confusing) will go offline on May 12, 2018, and will impact you if you have not migrated to one of the two products below before then. Google Backup

Search within a folder in Google Drive

You can now search for content in a specific folder in Google Drive. Select the drop-down in the search bar and choose the folder you want from the Location menu, or right-click on a folder and search within that folder. Only folders that are within your My Drive or within Team Drives can be searched; if you have a folder that is shared with you, first add the folder to your My Drive.

Transferring Google Drive Files From IICS to Another Account

Note: This process changes every year and is always a bit of a mess. I recommend you don’t do this unless you really need to. A great resources is here – I’ve left the following as an additional path, but use the instructions above. Copy content from your school account to another account If you’re using a Google Account through your school, you can copy and transfer your files to another Google Account. This process lets you: Keep important files when you graduate, switch schools, or leave for another reason What you can copy You can copy and transfer

Adding “Shared with me” files and folders to “My Drive” in Google Drive

As files and folders are shared with you in Google Drive, they will populate by default in your “Shared with me” folder. You may wish to add them to “My Drive” for easy access and organization of these assets in your folder. Adding “Shared with me” files and folders to “My Drive” in Google Drive Step 1 When you first open Google Drive, your default view is My Drive. This is where folders & files you create are stored. This is also where files that have been shared with you will be stored if you add them to your drive.